Faculty and Advisor

faculty

 

All information contained in UAConnect is considered private and confidential, and is available solely for job-related purposes. Federal Law and UA Code of Computing Practices prohibit the use or disclosure of such information. Because of the importance that all employees review and understand his or her responsibilities under the law, we recommend viewing the short video Getting to Know FERPA.

Instructors

Class Rosters are accessible through the roster link on the Faculty Homepage. Class Rosters provide the option of accessing the photos of your entire class in one file.

To view a class roster, click the class roster link for any class displayed on your teaching schedule.

Viewing a class Roster

Viewing Your Class Photo Roster

1. Login to UAConnect and click on the Faculty Center tile. 

2. Click the Class Roster link of the class you wish to view. The roster will open and display the Link to Photos radio button as the default value.

3. Click the Include Photos in List radio button to access the photo roster.

4. The Photo Roster button at the bottom of the screen is now active. Click to open the roster.

5. A new browser window or tab opens and displays the photo roster in a printable PDF format with a set format of columns and rows (6x3).  This roster displays class information, including student names, IDs, and student photos.

Printing Your Class Roster

1. Click the Class Roster link of the class you wish to view.

2. Scroll to the bottom of the roster screen and click the Printer Friendly link.

3. The printer-friendly roster opens. Print your roster using your browser's print function.

PDF link

Reporting Student Absences

To be in compliance with federal financial aid and to address class attendance issues, we ask faculty to provide information regarding student absences in UAConnect. This information allows the staff to be notified of those students who have been missing class in a pattern that you believe will be detrimental to their overall performance.

The default attendance status is blank, which means the student is attending regularly. Nothing needs to be done to the attendance status for these students.  For those students who have never attended, or who are not attending regularly:

1. Login to UAConnect and click on the Faculty Center tile. Go to My Schedule.

2. Select the Class Roster under My Teaching Schedule.

3. Mark those students who are either:

    • At Risk (non-regular attendance is having a detrimental impact on class performance) or who have Never Attended (have never been to class).  If the student is At Risk, include the last date of class attendance.

4. Click Save when finished. 

PDF link

 

Assigning Grades

Grade Roster links are listed on the instructor's teaching schedule. Grade assignments instructions apply to both Mid-Term and Final grades. 

The Office of the Registrar sends notification of the grade roster availability and it will include information regarding the date the grade entry must be completed. Only the Instructor or Record has access to enter grades.

Faculty teaching classes with large enrollments may consider uploading their grades from Blackboard into UAConnect. For detailed instructions, please see Uploading Grades from Blackboard.

1. Login to UAConnect and click on the Faculty Center tile. 

2. Find the class you want to open.

3. Click the Grad Roster link.

NOTE:  Ensure that you are viewing the correct grading term.  If the term is not correct, click the Change Term button.  Click the term you wish to enter grades for and click Continue.

4. Select the roster from the Grade Roster Type drop-down menu.  Mid-Term and Final Grade are the two choices.

Grade roster

5. Click the Roster Grade drop-down menu to select the grade. Only the grades listed may be assigned for this course.

NOTE:  If you have more than 20 students in your course, the grade roster will have more than one page. At the bottom of the roster page click the View All link or move to the Next Page using the navigation arrows to continue entering grades.

6. To add the same grade for all students, use the links and buttons found at the bottom of the roster. Click the Select All button or select individual students. Click the Grades drop-down menu and select grade. Click the Add this Grade to selected students.

7. Click Save when all grades are entered.  For large classes, save every ten minutes.

8. If you are unable to complete adding grades to the roster in one session:

    • Save your grade entries before you log out of UAConnect
    • When returning to the grade roster, click the Display Unassigned Roster Grade Only checkbox. This allows UAConnect to display only those students who have not yet been assigned a grade.

9. Complete the grade assignment for the remaining students and click Save when complete.

Submitting Grades

All grade entries must be completed before changing the Approval Status to Submitted.

 NOTE: You must save your grade entries before changing the Approval Status.  Failure to do so could delete your grades.

1. Select Submitted from the Approval Status drop-down menu.

2. Click Save to submit your roster. Once submitted, the Final Approval Status column will display Submitted.  If the grade roster Approval Status does not display Submitted, the roster is not complete.

Important!  After the grade roster has been saved with a Submitted Approval Status, grades may no longer be changed on the UAConnect grade roster.  Any changes needed after submission will require a Change of Grade Notice.  A link to the Request Grade Change page is found in the Grade Roster Action box.

PDF link

Change of Grade Process

Faculty with an active UAConnect account may process a change of grade from their faculty homepage. However, faculty who do not have an active account must continue to process grade changes using the Change of Grade Notice form located in their department.

1. Your most current teaching schedule opens by default.  Click the Change Term button to select a different term.

2. Click the Grade Roster link of the course for the grade change.

3. Select Final Grade from the Grade Roster Type drop-down menu.  Grade changes are only available for final grades.

4. Click the Request Grade Change button.

5. The Grade Change Request page contains the course information at the top of the page along with a list of the students in the course and the Official Grade for that student.

6. Click the Official Grade drop-down menu and click the new grade for the student. Only the grades associated with the class will be available for selection.

7. Click the Submit button.

8. Success appears in the last column when the grade is successfully submitted.

9. The grade change is logged in the Grade Change Audit Table where an audit report can be generated.

NOTEAudit reports are generated daily for the convenience of the college.  E-mails are sent to the instructor of record and the student indicating a grade change has occurred.

The Office of the Registrar runs daily queries to check for changes in the student’s academic status.

  change a grade in  uaconnect                     PDF link               

Managing your Class Syllabus

Faculty and Instructors have the option to upload and manage their class syllabi for current, past, or future assigned classes using Faculty Homepage.

It is important to note that your uploaded syllabi will not carry forward to the next semester automatically.  You must upload your class syllabus for each term.

With combined classes, a syllabus may be uploaded to one section and will appear accordingly.

Add Your Class Syllabus

1. Create and save your syllabus as a PDF file before uploading the document to UAConnect. (Example: coursenamesyllabus.pdf)  NOTE: Once the syllabus is uploaded, it cannot be edited or modified. You must delete and replace that file with an updated document.

2. Log in to your Faculty Homepage Teaching Schedule. Click the Change Term button to select a different term.

Faculty Center page

3. Click the Manage Syllabus icon for the class syllabus you wish to upload. Uploading your document using an iPad or iPhone is not recommended as the iOS does not support file uploads.

4. From the Course Syllabus page, click the Add Syllabus button to begin the upload process.

5. Browse for your syllabus in the Class Syllabus Upload pop-up window.

6. Navigate to the syllabus PDF file you want to upload.

7. Click the Upload button to complete this process.

8. A message that "Your syllabus has been added successfully!" should appear on the screen.

9. Return to your Teaching Schedule to see that your syllabus is not available to view.

 

Replace, Delete or View Syllabus

Replace Syllabus allows you to replace your currently uploaded class syllabus with another syllabus. You cannot edit or modify the existing PDF document.

Delete Syllabus allows you to delete your currently uploaded class syllabus. This removes the document from your Teaching Schedule and the Syllabus Bank. In addition, the View Syllabus icon is removed from the Teaching Schedule.

View Syllabus allows you to open and view the uploaded syllabus. This is view only and no changes can be made.

 

Faculty Center - Add, Replace, Delete, View Syllabus

 

 

Viewing a Class Syllabus

Syllabus Bank - Class syllabi can be viewed from several locations; the Schedule of Classes, the students schedule and from the Syllabus Bank web site (syllabus.uark.edu). After logging in, users can search for a class-by-class name, subject or instructor name after a term has been selected. 

Schedule of Classes - All users may view a class syllabus from the Schedule of lasses - Class Search view. Click the Class Syllabus link to open and view.

Student Schedule - The Class Syllabus link appears immediately when the document is successfully uploaded to UAConnect. The link displays on a student's class schedule even if the student has registered for the class before the syllabus is uploaded.

 

 PDF link

Transferring Grades from Blackboard to UAConnect

The optional process allows faculty to approve grades in Blackboard Grade Center and then transfer those grades to UAConnect.

It is important to note that only the Instructor of Record is able to transfer grades from Blackboard to UAConnect. Teaching Assistants are not permitted to use this process.

Blackboard Process

A letter grade is required to transfer grades. If the column is set to display a number, such as a score or percentage, those grades will not transfer. For the grade column, use one of the following column settings:

  • A calculated column type with Primary Display set to "Letter"
  • A text column type with Primary Display set to "Text"

Name the column you want to transfer so that it is easy to identify in the full list of Grade Center columns in a future step (e.g. Final Grade, Mid-Term Grade, UAConnect Grade).

Only those courses listed in AFLS, ARCH and LAWW can have the +/- in the grade column for official grades in UAConnect.

1. Access the desired course located on the Full Grade Center in Blackboard.

2. Click Manage from the top menu. Select Grade Approval and Transfer from the drop-down list.

3. Look for the list of courses under the Course ID, Course Name and Approval Status columns in the new window.

4. Select the Status check box of the course and click the Grade Column Approval and Transfer button.

5. Look for the course grade columns in the new window and select the check box for the letter grade column you want to transfer to UAConnect.

6. Click the Extract Grades button.

A purple banner at the top of the page indicates that grades have been approved successfully. The approval status now indicates that column as Approved.

IMPORTANT: You must complete the process in UAConnect before final grades are due. The extracted grades will expire after 15 days.

A purple banner at the top of the page indicates that the Extract Successfully Ran and the Approval Status now shows that column as Extracted.

UAConnect Process

1. Log in to your UAConnect Faculty Homepage.

2. Click the Grade Roster link to open that roster.

3. Select Final Grade in the Grade Roster Type drop-down menu in Display Options.

4. Click the Upload from Bb button to upload the grades extracted from Blackboard.

Uploade Options

5. Review the results page that shows the number of grades that were successfully uploaded.

6. If all grades were not successfully added with the upload, you will need to manually input the grades on the grade roster in UAConnect. Select the Final Grade roster type to enter those grades. Grade boxes will be available in the Roster Grade column.

7. When all grades have been successfully entered, click the Approval Status drop-down menu and select Submitted.

8. Click Save. You must click Save for grades to be submitted.

 

  transferring grades from blackboard to uaconnect               PDF icon

 

Advisors

 

An Overview of Advisor Homepage

 Log on to UAConnect and click the Advisor Center tile on your homepage.

My Advisees is the default page from the Advisor Center and contains an alphabetic roster of all advisees assigned to you as their advisor.

Advisor Overview

This page contains links and information your advisees including photos, e-mail links and a link to view details about the student's academics. Along with all this information, you have a link to assist and advise students who have not been assigned to you.

Advisee General Information

The General Info page is another sources of information available to assist the advisor. The information on this page allows the advisor to view various pieces of the student's academic information such as service indicators (Holds), advising holds, student groups, and biographic and demographic information.

Click the green arrow to expand each field.

Advisee Transfer Credit

Use the Transfer Credit page to evaluate your advisees with transfer credit summary.

Academic Test Summary

Use the Academic Test Summary page to view test scores that have been submitted to the university for an advisee. These can include ACT, SAT, AP, CLEP, IB, MPT and other test scores.

Advisee Academics

Use the Advisee Academics page to view program and plan information for your advisee. In addition, you will see the Term Summary for each term the student has been enrolled and includes the class schedule, level/load and statistics.

 Degree Audit

This link provides easy access to request a degree audit for your advisees. From Degree Audit Plan Selection, you can Run Reports on the student's plans and sub-plans. Holds, FERPA Restrictions, and 3rd Party Release icons are displayed on this page.

The Degree Audit Report Detail provides specific information and status of the student's academic progress.

Hold Release

Click the Hold Release link to remove an advising hold from one of your advisees.

Click the ADV code to view the service indicator.

Click the Release button to remove the advising hold for the student.

UASuccess

Click the UASuccess link to open the sign on page. This link will open to a new window or tab, depending on your browser settings.

Report Student Concern

Click the Report Student Concern link to report student concerns, student conduct violations, sexual misconduct or other potential threats to campus safety. This link will open to a new window or tab, depending on your browser settings.

Accessibility Options

Click the Accessibility Options link to change the Accessibility Features ON/OFF. The default for this feature is OFF. The option should be changed to ON when the use of a screen reader is required.

UAConnect Help

Click the UAConnect Help link to view quick guides for multiple tasks. This link will open to a new window or tab, depending on your browser settings.

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 Advising Notes

The advising notes feature enables advisors to record notes about their interactions with students. They can be used to create notes with related comments, attachments and action items. The Advisor can send notifications to students, and a third person, regarding a note, and allow students to view, add comments and attachments to notes.

Advising notes should be used to document the advising session that you have with a student. The advising notes are used only for advising-related comments. Documenting advising interactions improves communication across campus, improves relationships with students and increases the likelihood of consistency and continuity of advising services.

Best Practice for Writing Advising Notes

IMPORTANT: Remember that students can request access to these notes, even if advisee access is not selected on the note. They can also be subpoenaed by third parties under FERPA guidelines.

1.  Inform the student that advisors make academically pertinent notes that are viewable by others. Use a professional tone when recording advisor/student interactions.

2.  Keep notes brief and relevant and use only the most commonly understood abbreviates, (i.e. AA, TC, Gen Ed., ADHE, etc.).

3.  Record any advising interactions that will require future follow up on the part of the student or advisor.

4.  Advisors should document referrals to other departments. If the referral is of a sensitive nature (for example, to Student Support Services or Food pantry), the advisor can write, " Student referred to appropriate department."

Creating an Advising Note

1. Log on to UAConnect and click the Advisor Center tile on your homepage.

2. Click Degree Audit (Advisor) from the left-hand navigation.

3. Click the Create a Note note icon icon.

 advising note

 

4. Click the Create a Note button.

 Advising Note

5. Select the note category of Advising Notes.

6. Select a note subcategory from the drop-down list: Advising, Degree Audit Notes and Degree Clearance Notes.

7. The Assigned to field defaults to the current user. You can also assign the note to another advisor by changing the assignee. To change the assignee, click on the spyglass and search for and select a different advisor.

8. Enter a subject line for the note.

9. Status defaults to Open. Status should be changed to Closed once action items are completed.

10. Advisee Access defaults to No. Select Yes to allow advisee access to see the note. 

11. Select Contact Type from the drop-down list: By phone, E-mail or In Person.

12. Create the text for the advising note.

13. It is optional to add, browse and remove Action Items for advising notes. The Entered on date is automatically recorded. You can set a Due Date for an Item and Action Item Status to either Complete or Incomplete.

14. You may add, view and remove files as Attachments to the advising notes as needed.

15. Click the Submit button to save the note.

16.  Click Notify Advisee to create an email notification.

17. Enter email text and click Send.

Optional Navigations:

From the Degree Audit Report page, click the Create Advising Notes note icon icon.

From the Degree Audit (Admin) page, click the Related Content link and select Advising Notes.

From the My Advisees list, click the Advising Notes icon.

 

Filtering Advising Notes

1. Click the My Advising Notes button at the bottom of the My Advisees page to filter your advising notes.

2.  Filter/sort by Subcategory, Status, Contact Type, Created By, Created, Last Updated and Action Items.

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Browse Course Catalog for Advisors 

Browse Course Catalog provides advisors with the ability to search for active classes by subject, catalog number or frequency.

Viewing Browse Course Catalog

1.  Log in to UAConnect.

2. Click the Class Search tile.

3. Click the Browse Course Catalog in the left navigation.

4.  Click on the subject code to display course information.

5.  Click on the course number or course title to display course offerings. Click on the Collapse All or Expand All buttons for easier viewing.

6.  Click on any link to browse course detail.

7.  Click the View Class Sections to view all sections for the current term. Or, click the Return to Select Course Offering link to view additional courses.

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Degree Audit for Advisors

Degree Audit for Advisors provides advisors with the ability to request a degree audit for your advisees.

1.  Log on to UAConnect and click the Advisor Center tile on your homepage.

2. Click the View Student Details link of the desired student from your advisee list. Or, check the box of the student you wish to view in your list of advisees.

3. Click The Degree Audit (Advisor) in the left navigation.

 The Degree Audit Notes feature is an enhancement that allows administrators and advisors to add concise notes that pertain specifically to the student's degree audit and  degree clearance that will be visible to the student. Degree Audit Notes are not for general advising comments.  General Advising Notes should be documented in UASuccess (Starfish).

  1. Click the Related Content link in the the top right.
  2.  Select Advising Notes from the dropdown.
  3.  Hover over or near the thin line until the arrows appear. Drag the link to the left to enrlarge the notes area.

For detatiled instructions on creating and viewing Advising Notes see Advising Notes - Advisor.

4.  Click Run Report for the desired plan or sub-plan.

run degree audit report

  The Report Detail page opens displaying options to view additional information.

 degree audit report

 

The Degree Audit Notes feature is an enhancement that allows administrators and advisors to add concise notes that pertain specifically to the student's degree audit and degree clearance that will be visible to the student. Degree Audit Notes are not for general advising comments.  General Advising Notes should be documented in UASuccess (Starfish).

  1. Click the Related Content link in the top right.
  2.  Select Advising Notes from the dropdown.
  3.  Hover over or near the thin line until the arrows appear. Drag the link to the left to enlarge the notes area.

For detailed instructions on creating and viewing Advising Notes see Advising Notes - Advisor.

NOTE: It is important to remember that non-coded plans, such as Correspondence Only or Global Campus, will not display on this request page. Refer to the icon legend for course status information.

 

Optional Links

1. Click the Total Hours link on the Report Detail page to view information regarding hours applied toward a degree, non-degree, and academic totals. 

2. Click the CUM GPA link to view the Cumulative GPA details.

3. Click the Major GPA link to view information about the student's major GPA.

a. Click the Major Requirement Details link to view the advisement requirement. 

4. Click the Rqmnt Details to view the requirement details for the class. This link provides a list of courses that are eligible to satisfy that requirement.

5. Click the Class link to view class details.

6. Click the Sort link in the Sort results by field to change the sort order by Grade, Class or to reset to the Default.

7. Click the Go to Planner link to review the student's planner.

8. Click Return to Detail or Return to Plans at the bottom of the screen when finished.

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Viewing FERPA 3rd Party Release - Advisor

A student may choose to allow certain people, such as parents, to view his/her student educational records. Before releasing any educational information to a 3rd party, verify that the student has granted consent.

The 3rd Party Release link will display ONLY for students that have completed the consent form. 

1.  Log on to UAConnect and click the Advisor Center tile on your homepage. Or, navigate to Campus Community>Personal Information>Biographical>Person FERPA>FERPA 3rd Party Release Inq. Enter the student ID and click Search.

2.  Click on the View Student Details link.

FERPA Release form

3.  Click the 3rd Party Release link to display to whom the records may be released. NOTE: The 3rd Party Release link is available from most advising pages.

FERPA release form

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Viewing FERPA Restrictions

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy rights of a student's education record. The law applies to all schools that receive funds under any program administered by the U.S. Department of Education. 

Under FERPA, schools may disclose, without consent, "directory" or "public" information about a student, such as name, address, dates of attendance, provided that the student has a reasonable opportunity to restrict the disclosure of such information.

How do I identify FERPA Restrictions?

In UAConnect, the privacy shade icon FERPA Shade is used to indicate that all or part of a student's directory public information is restricted. When you see the shade icon on any page, it indicates that the student has requested that at least some part of his or her directory information be restricted from release to their parties. The shade icon ONLY displays for students that have restricted any or part of the directory information.

ferpa indicator

You may click the shade icon to open the Non-Releasable FERPA Directory Information page and view the restrictions.

FERPA restrictions

Click Return to continue. 

To view the FERPA Directory Information Hold page, navigate to Campus Community>Personal Information>Biographical>Person FERPA>FERPA Dir Restriction - Inq

FERPA restrictions page

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My Planner for Advisors

My Planner provides advisors with a tool to review their advisees planned courses for an individual term, multiple terms or for their entire career.

1.  Log on to UAConnect and click the Advisor Center tile on your homepage.

2. Click the View Student Details link of the desired student from your advisee list.

3. Click Degree Audit (Advisor) in the left navigation.

4. Click Run Report for the desired plan or sub-plan. The Report Detail page opens displaying options to view additional information.

5. Click the Go To Planner link.

 My Planner

The planner displays the classes the student has selected for enrollment for a future term.

Planner listing

 

Viewing My Planner from View Student Details link

1. Log on to UAConnect and click the Advisor Center tile on your homepage. 

2.  Click the View Student Details link of the desired student from your advisee list.

3. Click the My Planner link.

Navigation to My Planner

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Post Enrollment Requirement Checking (PERC)

The Post Enrollment Requirement Checking (PERC) functionality is used to identify students who are missing or no longer meet requisite requirements for classes in which they are enrolled. The process required two steps: running the post enrollment requirement check and then generating the report of students who are not requisite compliant.

This process can be run multiple times, but it is advisable to run it for the final time when grades and academic standings have been processed for the term(s) immediately preceding the term for which it is run.

Running Post Enrollment Requirement

1. Log on to UAConnect and click the NavBar icon on the banner.

2. Click the Navigator icon to open the menu files.

3. Click the Navigation: Curriculum Management>Enrollment Requirements>Post Enrollment Req Checking>Run Post Enrollment Req.

4. Click Add a New Value to create a new run control if needed. If a run control has already been created, enter the run control in the Run Control Id field.

5. Enter the parameters to run the process.

PERC requirement check

    • Institution and term: Academic Institution will be THEUA. Term will generally be the upcoming term, but it is possible that it is needed for both summer and fall terms at the end of the spring term.
    • Select the Enrollment Status(es) to be included.
    • Select Most Recent Requirements Statuses of Not Satisfied and Conditional. To view all statuses, select all options or select only the status applicable for your search. Include Satisfied status as majors and GPA my have changed.
    • Select the Action if applicable. NOTE: Do not set a Drop Request Indicator if you intend to run the process multiple times per term. Once a drop request indicator is set for a student, the process will not re-evaluate that student in subsequent runs.
    • Choose Population Selection or Manual Entry by Class to define what classes are to be evaluated.
      • Population Selection requires PS Query access to pull a subset of classes. Click the Look Up button and select the appropriate query from the available options:
      • SSR_REQS_ACAD_ORG - pulls by department
      • SSR_REQA_SUBJECT or SUBJECT_CATNBR - pulls by individual subject or individual course.
    • To keep output serviceable do not use the following PS queries:
      • SSR_REQS_ACAD_GROUP
      • SSR_REQS_CAMPUS
      • SSR_REQA_CAREER
    • Click the Edit Prompts link in the Population Selection area. Click the OK button to save prompt information.
    • Click the Preview Selection Results link in the Population Selection area. This returns class section information only and is not student specific data.

6. If the displayed information is correct, click the Return button and click Save.

7. Click the Run button at the top of the screen.

8. Verify SRRQPERC is selected in the Process List and click OK.

9. Click on the Process Monitor link. Once the process completes, it should display a Run Status of Success and a Distribution Status of Posted.

10. Click the Go back to Post Enroll Requirement link.

11. Click the Get/Refresh Last Request button. Verify there are no transactions in error.


Printing Enrollment Requirement Roster

Navigate to Curriculum Management>Enrollment Requirements>Post Enrollment Req Checking>Print Enrollment Req Roster.

1. Click Add a New Value to create new run control if needed. If a run control has already been created, enter the run control in the Run Control Id field.

2. Enter the parameters to run the process: (Same options as listed above)

    • Institution and term: Academic Institution will be THEUA. Term should match whatever term(s) you ran the Post Enrollment Requirement Checking process.
    • Select Display Options for the report output, from Summary, Detail or Combined View.
    • Select a Sort Option.
    • Select Enrollment Status(es).
    • Select Not Satisfied and Conditional as the most recent requirement statuses.
    • Select other students to see:
      • who was overridden into a class
    • Choose Population Selection or Manual Entry by Class to define what classes are to be evaluated.
      • Population Selection requires PS Query access to pull a subset of classes. Click the Look Up button and select the appropriate query from the available options:
      • SSR_REQS_ACAD_ORG - pulls by department
      • SSR_REQS_SUBJECT or SUBJECT_CATNBR - pulls by individual subject or individual course.
    • To keep output serviceable do not use the following PS queries:
      • SSR_REQS_ACAD_GROUP
      • SSR_REQS_CAMPUS
      • SSR_REQS_CAREER
    • Click the Edit Prompts link and edit prompts as necessary.
    • Click the Preview Results link. NOTE: This returns class section information only, not student specific data.

3. Click the Return button at the top of the page.

4. Click Save.

5. Click Run at the top of the page.

6. Click the Distribution link. Select User from the drop-down. Add your user ID in the Distribution ID field and click OK.

PERC Distribution

perc distribution detail

7. Click OK to run the report.

8. Check the Process Monitor link. When the process displays a Run Status of Success and a Distribution Status of Posted, click the Go Back to Print Enrollment Req Roster link.

9. Click the Report Manager link at the top of the page.

perc report manager

10. Click the Administration tab to download the report.

11. Click the SSR_REQS_RPT-SSR_REQS_REPT.pdf link.

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Releasing an Advising Hold

The process describes how to remove an advising hold or other service indicator from an advisee's account.

1. Log on to UAConnect and click the Advisor Center tile on your homepage. This opens to your list of assigned advisees.

2.  Check the checkbox of the student who has an advising hold you wish to release.

3. Click Hold Release in the left navigation. This opens the Manage Service Indicators page.

advisee hold

4. Click the Code link (ADV) to review and release the hold.

NOTE: Although you may see more than one hold on the student's account, you only have the authorization to remove the advising hold.

advising hold

5. Scroll to the bottom to view the services impacted by this hold.

6. Click the Release button to located at the top of the page to remove the advising hold.

hold release

7. Click OK to confirm the release of the hold.

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 Viewing Advisee's Enrollment Appointment

1. Log on to UAConnect and click the Advisor Center tile on your homepage.

2.  Select the student's record you wish to view. You may select from the list of students assigned to you as an advisor or scroll to the bottom of the page and click View data for other students to select another student.

3. When the student is selected, click the View Student Details link.

4.  The Enrollment Dates information is listed in the information menu on the right of the screen.

5.  Click the Details link to view the appointment information.

6.  The beginning and ending date and the times of the Enrollment Appointment display on this page along with additional information about the term or session.

 enrollment appointment

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Viewing an Unofficial Transcript

Advisors may access unofficial transcripts through the Advising Center. The unofficial transcript is useful for advisors because it includes all course credits, term and cumulative GPA, academic plan, and academic status information on one document.

1. Log on to UAConnect and click the Advisor Center tile on your homepage.

2. Click View Student Details for the student you wish to view.

3. Click the down arrow in the other academic field.

4. Select Transcript: View Unofficial and click the double arrows (go) icon.

unofficial transcript

5. Select Unofficial Transcript from the Report Type drop-down menu.

6. Click View Report to generate a copy of the transcript.

7. Click View Report to view an unofficial copy of the transcript.

NOTE: The transcript may not appear if the pop-up blocker is enabled on the internet browser.

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Running a "What-If?" Report

A "What-If?" report is an academic advisement report where the user supplies the desired major information to determine what degree requirements would need to be satisfied. This option is useful for students who are uncertain as to which degree to pursue, what major to choose, or how changes to the requirement terms (catalog years) may affect them.

Students, advisors or administrative users can use this feature. Students access this feature through their Student Homepage (Degree Audit Tile), advisors access this from the Advisor Homepage on the Degree Audit (Advisor) link.

NOTE: Use the information from this report in conjunction with the Catalog of Studies

1. Navigate to the appropriate homepage (student or advisor) and click the tile/link.

2. The Degree Audit Plan Selection page opens.

3. Scroll to the "What-If?" section at the bottom of the page.

4. Click either the Major (default) or the Minors and Other Plans radio button. Only one option can be selected and run each time.

what if report

5. Run Report when all fields are complete.

6. Review the degree audit for the selected program.

NOTE: If the student has completed the FERPA restrictions page, the FERPA 3rd Party Release page or has a negative service indicator on the account, the different icons will be displayed accordingly.

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